Hosting a Workshop, Retreat or Launch Party? Here’s How to Pick the Perfect Venue
If you’re a wellness coach, yoga teacher, holistic therapist, or conscious business owner planning a workshop, retreat, or launch party, your venue choice matters more than you think.
The right venue sets the tone, supports the energy of your event, and creates an experience your guests will remember. But with so many options out there, it’s easy to feel overwhelmed.
Whether you’re hosting a serene breathwork session, a brand launch with good vibes, or a nourishing weekend retreat, this guide will help you pick a venue that aligns with your vision—and avoids the pitfalls that can derail the day.
1. Start With the Intention of the Event
Before you Google “best event spaces near me,” take a moment to come back to your why.
Ask yourself:
What do I want people to feel at this event?
Is it grounding? Energising? Expansive? Intimate?
Will it be mostly seated, movement-based, or interactive?
If you’re hosting a wellness retreat, for example, you may want a venue that feels like a sanctuary—quiet, spacious, and surrounded by nature. For a workshop, you might prefer a more structured space with seating, whiteboards, and AV access.
Your intention will shape everything—from the size of the space to the lighting, layout, and even scent. Getting clear on your event’s purpose is the best foundation for choosing the right space.
2. Prioritise Atmosphere and Energy
Wellness-focused events thrive in spaces that feel calming, inspiring and intentional. You’re not just looking for a room—you’re looking for a space that holds and enhances the energy of the work you’re facilitating.
Look for venues with:
Natural light and greenery
Minimal noise pollution
Clean, open layouts
Soothing colours and textures
A studio with big windows and wooden floors will feel very different from a carpeted boardroom under fluorescent lights. The environment should help your guests drop into the moment, feel safe, and engage with the experience fully.
Pro tip: Trust your instincts. If a space doesn’t “feel right,” it probably isn’t. Always visit in person if you can.
3. Check Accessibility and Practical Features
While ambience is important, logistics are just as crucial.
Think about your guests: will they be driving, walking, taking public transport? Is the space easy to find, and is there signage or someone to welcome them?
Make sure to check:
Parking availability or nearby public transport
Accessible entrances and restrooms
Kitchen or refreshment area if serving food or drinks
Wi-Fi and basic tech, even if just for music or lighting
Also consider comfort—does the venue have heating or air conditioning? Are there enough restrooms? Will people be sitting for long periods and need cushions or chairs?
Comfort + convenience = a more relaxed host and a better guest experience.
4. Clarify What’s Included (And What’s Not)
Some venues offer a beautiful aesthetic but provide very little in terms of equipment or setup support. Others include everything—from mats and bolsters to speakers and projectors.
Avoid last-minute stress by asking:
Is there an extra cleaning fee?
Can I bring my own food/decor/props?
Are tables, cushions, mats, or AV equipment included?
What’s the cancellation or rescheduling policy?
Tip: Get everything in writing before you pay a deposit. Clear terms mean fewer surprises later.
If you’re planning a multi-day retreat or event, clarify whether overnight stays, catering options, and exclusive use of the venue are possible.
5. Align the Space With Your Brand and Audience
Your venue should feel like an extension of your brand. If your business is centred on mindfulness, nature, and healing—you don’t want your event to take place in a loud, sterile conference room.
Think about:
How the space looks and feels in photos
Whether the vibe matches your message
How your guests will connect with the environment
For example, a candlelit yoga space, a rustic barn, or a plant-filled studio may be ideal for creating an immersive, sensory experience.
The more aligned your venue is with your brand, the more cohesive and memorable your event will be.
Final Thoughts: The Space Sets the Stage
The venue you choose isn’t just a location—it’s a container for transformation, connection and alignment. Whether you're hosting a soul-nourishing retreat or a celebratory launch event, the space should support your energy, not drain it.
Take your time. Ask questions. Visit in person if possible. And most importantly—trust your gut.
Want help asking the right questions before you book? Download my free checklist: Questions to Ask Before Booking Your Event Venue and plan your next wellness event with ease and confidence.
